Table Virex

Table Virex

Terms and Conditions

Effective date: 9 September 2026.

These Terms and Conditions govern use of the Table Virex website at https://tablevirex.com and the basis on which we discuss and provide event-production services. They apply to visitors browsing our website, people making an enquiry, and prospective or confirmed clients. Please read them before using the site or progressing an event brief. They are intended to make the journey from first conversation to live delivery clear, measured and respectful. Event-specific documents supplied for a particular production may add to these general Terms.

1. Acceptance and use of this website

Acceptance of the Terms. By accessing or using https://tablevirex.com, you agree to these Terms and Conditions. They apply while you browse the website and when you begin communications through a contact route presented on it. If you do not agree with these Terms, please do not use the website or submit an enquiry through it. For a particular event, these Terms may be read alongside a proposal, contract, payment arrangement or other service-specific document provided by Table Virex.

Permitted website use. Website information is provided for general planning and enquiry purposes. You must use the site lawfully and respectfully, and must not attempt to disrupt, damage or interfere with it, gain unauthorised access to any part of it, or use its content or contact routes in a way that is unlawful or misleading. You must not represent yourself as Table Virex, suggest an association that does not exist, or use the site to misrepresent the agency or its services.

2. Website information and intellectual property

Planning information

Descriptions of services, production approaches and general planning material introduce Table Virex’s corporate and private event-production offering. We may update that material as our work develops. Availability, final scope, venue suitability, production requirements and pricing are not confirmed by website content alone. They are considered through direct discussion and the written documentation prepared for the relevant event, so that the agreed brief reflects the practical details of the occasion.

Ownership of content

The Table Virex name, website text, visual material, branding, layouts and other site content are protected by applicable intellectual property rights. You may view and use them personally while considering our services. Except where the law permits it, you must not copy, adapt, republish, distribute or commercially exploit any part of the website without prior permission from Table Virex. This does not prevent ordinary personal reference to information needed to discuss an event brief.

Third-party material and links

Where this website includes third-party material or a link to an externally controlled website, that material is outside Table Virex’s control. Its availability, content, terms and policies should be reviewed separately. The presence of a link or reference does not, by itself, mean that Table Virex endorses the third party or accepts responsibility for its website.

3. Enquiries, quotations and bookings

Enquiries are preliminary

An enquiry, exploratory conversation, website submission or expression of interest is the beginning of a planning discussion, not a reservation. It does not itself hold a date, venue, supplier, staffing team, equipment or service. Table Virex welcomes briefs that explain event objectives, guest needs, timings and production requirements, and may discuss how end-to-end event coordination could support them. Availability and the right production approach can only be considered after the relevant details have been reviewed through the formal consultation process.

Quotations and scope

A quotation or proposal reflects the requirements understood by Table Virex when it is prepared. Please review its stated scope, assumptions, exclusions, timings, venue requirements and applicable charges carefully. A change to the brief, guest numbers, venue, timings, availability, supplier requirements or production scope may require a revised proposal. This helps both parties keep the event plan accurate and ensures that any new operational requirement is considered in context rather than being assumed to form part of the original discussion.

Written confirmation

A booking becomes confirmed only when Table Virex provides written confirmation and the parties have met the requirements specified for that engagement. Depending on the event, this may include acceptance of a proposal, an event contract, a payment arrangement or other agreed documentation. Event-specific terms may supplement these general Terms and will apply to the relevant production where they address its particular scope. Until written confirmation is provided, Table Virex cannot treat an enquiry or quotation as a confirmed event commitment.

4. Client, venue and event responsibilities

Accurate event information

Clients should provide timely and accurate information relevant to the event brief, including dates, timings, guest numbers, venue details, access arrangements, special requirements and any material changes. Not every detail must be fixed at first contact, but the information available should be shared as it becomes known. Clear updates are essential to thoughtful planning and safe production delivery, allowing Table Virex to consider the evolving occasion with the appropriate care.

Venue permissions and suitability

Clients are responsible for obtaining or confirming permissions, approvals, access and venue information within their control. Where agreed, Table Virex can coordinate planning requirements for luxury venue styling, lighting, staging, themed décor and full event production. Venue constraints may affect equipment placement, layouts, staffing and timings. Early, accurate venue information helps us discuss those practical considerations, but does not transfer responsibility for venue licensing or approvals that remain outside our agreed scope.

Guest conduct and participation

Clients should help ensure that guests and attendees behave appropriately, follow reasonable venue, event, staff and safety instructions, and do not interfere with production equipment or personnel. Interactive entertainment depends on respectful participation from everyone present. Our professional hosts and entertainment staff may give reasonable directions to support a composed, enjoyable and workable event environment for guests, suppliers and the production team.

Accessibility, welfare and special requirements

Please share relevant accessibility, dietary, welfare, safeguarding or practical participation needs as early as reasonably possible. This gives Table Virex the opportunity to consider them within the agreed scope and alongside the venue and event format. We will approach disclosed needs thoughtfully, while recognising that arrangements may depend on the brief, venue conditions and available resources. Early communication is the best route to practical, inclusive planning.

5. Suppliers, changes and event delivery

Third-party suppliers

An event may involve venues, performers, caterers, transport providers, technical suppliers or other third parties, depending on the agreed brief. Table Virex may coordinate third-party elements where that forms part of the agreed event-production service. Their availability, terms and performance can, however, be subject to separate arrangements and conditions. We will shape the production plan around the information reasonably available, without representing that every third-party contribution is within our exclusive control.

Changes to the agreed brief

Changes requested by the client, or required by venue conditions, safety considerations, supplier availability, operational needs or circumstances outside reasonable control, may affect timing, scope, layout, staffing, equipment and cost. Where reasonably practicable, Table Virex will discuss material changes with the client so that practical options can be considered before delivery. A live event plan sometimes needs adjustment; this clause allows the production to respond carefully without treating an earlier outline as fixed regardless of changing conditions.

Event-day cooperation

Composed delivery depends on a clear working rhythm.

Reasonable access, agreed schedules, timely decisions and cooperation with event staff support successful delivery. Table Virex provides professional hosts, entertainment staff, lighting, staging, themed décor and event coordination according to the agreed scope. Live events can require practical adjustments, and our role is to manage those moments thoughtfully rather than promise that every condition will remain unchanged. Constructive collaboration on the day helps protect the experience for guests and the integrity of the production.

6. Casino-style entertainment

21+

Entertainment only

Casino-style tables and related activities supplied by Table Virex are entertainment experiences only. They use play money only and involve no real-money gambling, wagering, staking, betting, cash prizes or financial transactions. These optional activities may form part of a broader corporate or private entertainment programme, alongside hosts, themed décor and other production elements. They are designed for sociable participation and atmosphere, not for financial play. Nothing in the website or an event entertainment offering should be understood as a real-money gambling service.

Age and guest eligibility

Casino-style entertainment is for guests aged 21 and over. The client is responsible for ensuring that the guest audience is suitable for the agreed entertainment programme and for sharing relevant audience information during planning. Table Virex may reasonably decline or adapt participation where age, conduct, venue conditions or the agreed brief make an activity unsuitable. This boundary supports a considered event environment and should be treated as part of the planning discussion, not as an optional afterthought.

No gambling service

Table Virex is an event-production agency. It does not provide an online casino, betting, gaming, wagering or financial gambling service through this website or through its event entertainment offering. Casino-style services use play money only and remain strictly entertainment only.

7. Liability and legal rights

Website availability

Table Virex aims to keep this website useful and accessible, but cannot guarantee that it will be uninterrupted, error-free or fully secure at all times. Website access, content or features may be changed, suspended or updated where reasonably necessary. Visitors should not rely on website content alone for time-sensitive event decisions, availability or final production arrangements. Direct discussion and written event documentation remain the appropriate route for confirming the detail of a proposed engagement.

Service limitations

To the extent permitted by applicable law, Table Virex’s responsibility in relation to an event is limited in accordance with the written terms agreed for that relevant event. Nothing in these Terms seeks to exclude or limit liability where it would be unlawful to do so. This approach recognises that each production has its own agreed brief, venue context and operational requirements, and that the documents for that event are the proper place for its specific responsibilities.

Consumer and statutory rights

Nothing in these Terms is intended to remove rights that cannot lawfully be excluded or limited under applicable law. If you need advice about how these Terms apply to your circumstances, you may wish to seek independent advice before proceeding with an event enquiry or engagement.

8. Changes and questions

Updates to these Terms

Table Virex may update these Terms from time to time to reflect changes to the website, our services or the way we explain an event engagement. The current version will show its effective date on this page. The effective date for this version is 9 September 2026. Please review these Terms when using the website or before progressing an event enquiry, so that you understand the current basis on which information and services are discussed.

Effective date: 9 September 2026.

Questions about these Terms

For a question specifically about these Terms and Conditions, please write to Table Virex using the route below. Include enough detail for us to understand the section or issue you are asking about. Event planning enquiries should be directed through the appropriate consultation route so that the relevant production brief can be considered separately.

18 Virex House,
Great Portland Street,
London W1W 8QG,
United Kingdom